Sociology and Community & Environmental Sociology Climate Committee - Reporting Resources

What to report and how

  1. Reporting and responding to incidents of bias

    Bias is officially defined as "acts toward an individual, group, or their property that are so severe, pervasive, and objectively offensive that they create an unreasonably intimidating, hostile, or offensive work, learning, or program environment, and that one could reasonably conclude are based upon actual or perceived age, race, color, creed, religion, gender identity or expression, ethnicity, national origin, disability, veteran status, sexual orientation, political affiliation, marital status, spirituality, cultural, socio-economic status, or any combination of these or other related factors." Incidents of bias or hate include such things as slurs, degrading language, epithets, graffiti, vandalism, intimidation, symbols, and harassment directed toward a targeted individual or group. These words and actions contribute to a hostile climate even if the act itself is unintentional or is delivered with humorous intent. More information is here.

    Bias incident report form

    Note that you may also report the incident in person to one of several campus offices listed on the Bias Reporting website.

  2. Reporting incidents of discrimination

    Discrimination is "conduct that adversely affects any aspect of an individual's employment, education, or participation in an institution's activities or programs, or has the effect of denying equal privileges or treatment to an individual on the basis of one more characteristics of that individual's protected status or category."

    Specific bases upon which discrimination is prohibited are delineated here.

    An employee wanting to file a discrimination complaint should contact the Office of Compliance in 361 Bascom Hall, e-mail: uwcomplianceoffice@wisc.edu, phone: 608-265-6018.

    There are two processes for resolving complaints of discrimination: informal and formal. You're encouraged to try to resolve concerns informally first, if possible.

    A student who wishes to file a discrimination complaint against a fellow student who is acting in his/her role as a student should contact the Dean of Students (dean@studentlife.wisc.edu) at the Division of Student Life in 70 Bascom Hall, phone: 608-263-5700.

    A student who wants to file a discrimination complaint against a fellow student who is acting in his/her role as a University employee (e.g., teaching assistant, res hall assistant, student hourly employee) or against any other employee of the University should contact staff in the Office of Compliance by e-mailing uwcomplianceoffice@wisc.edu.

  3. Reporting incidents of sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence, or stalking

    Any member of the University community--student, faculty, or staff--who has been subjected to sexual discrimination, harassment, assault, violence, or stalking is encouraged to report these incidents to the University. In cases involving criminal misconduct, you have, in addition, the right to report to the UW-Madison police or to the local law enforcement office that has jurisdiction over the location where the incident occurred (e.g., the Madison Police). Note, however, that reporting is not mandatory. If you decide to report, you have several options:

    The rights of students and employees who choose to report, as well as resources available on campus and in the Madison community are detailed here.

    (a) Reporting sexual assault

    Please be aware that any UW-Madison employee who is not a confidential resource is required, by state law, to notify the Office of the Dean of Students when he or she witnesses a sexual assault on campus or receives a report from a student that the student was sexually assaulted. The report does not have to include personally identifiable information, however. In addition, any UW-Madison employee who is not a confidential resource is required, by Title IX (a federal law prohibiting discrimination on the basis of sex in educational programs and activities that receive federal financial assistance) and University policy, to notify the Title IX Coordinator, Lauren Hasselbacher (lauren.hasselbacher@wisc.edu, phone: 608-890-3788), of any reports of sexual assault they receive.

    Moreover, any UW-Madison employee who is designated a Campus Security Authority has an obligation to report sexual assaults they are made aware of to the University's Director of Clery Compliance, Jaimee Gilford (jaimee.gilford@wisc.edu), and to the Title IX Coordinator, Lauren Hasselbacher (lauren.hasselbacher@wisc.edu). The faculty and staff in Sociology with a Campus Security Authority designation are James Raymo (chair), Ellen Jacobson (undergrad advisor), and Charlotte Frascona (grad advisor).

    Information about the Clery Act (a federal law requiring higher education institutions to establish security and safety policies and to disclose certain crime statistics) and the duties of Campus Security Authorities is here: http://uwpd.wisc.edu/crime-data/clery-act/.

    (b) Reporting sex discrimination or sexual harassment

    The campus policy on sexual harassment is here

    Students, faculty, or staff who have experienced sex discrimination or sexual harassment are encouraged to report this to the University. You are not required to do so, though. If you choose to report the incident, you may discuss it with a confidential resource, a University employee, or the police. (See the options listed above.)

    If you decide to report, please be aware that any UW-Madison employee who is not a confidential resource is required, by Title IX and University policy, to notify the Title IX Coordinator, Lauren Hasselbacher (lauren.hasselbacher@wisc.edu), of any reports of sex discrimination or sexual harassment they receive.

    (c) Reporting dating violence, domestic violence, or stalking

    Again, students, faculty, and staff subjected to these incidents are encouraged to report them to the University and to the police; however, you are not required to do so. If you choose to report the incident, you may discuss it with a confidential resource, a University employee, or the police. (See the options listed above.) If you decide to report to a University employee who is a designated Campus Security Authority (in Sociology the CSAs are James Raymo, Ellen Jacobson, and Charlotte Frascona), that person will be obliged to report the incident to the UW Director of Clery Compliance, Jaimee Gilford (jaimee.gilford@wisc.edu), and to the Title IX Coordinator, Lauren Hasselbacher (lauren.hasselbacher@wisc.edu).


Title IX basics

More information about reporting

UW video about sexual harassment/assault reporting options

Right and Resources for Students or Employees Who Report Sexual Assault, Domestic Violence, Dating Violence, and/or Stalking